GDPR Policy
Valid from: 29th of August, 2024
SkatteInform's personal data policy
SkatteInform is obliged to protect the confidentiality, integrity and availability of our customers', suppliers', business partners' and our employees' information, including personal data. We are strongly committed to protecting personal data and work continuously to ensure ongoing compliance with data protection legislation, including the Personal Data Regulation.
When SkatteInform processes personal data in connection with the provision of consulting and advisory services, we consider ourselves a data processor, as we process it on behalf of our customer and according to the customer's instructions. In these cases, we ensure that we enter into a data processing agreement with our customer, which contains instructions and conditions for SkatteInform's processing of personal data.
When SkatteInform carries out audits and other declaration tasks with security, we consider ourselves data controllers, just as well as when we perform other services and process personal data in connection with the administration of our collaborations, etc., where SkatteInform determines the purpose of the processing. In these cases, a data processing agreement will not be relevant.
Legal basis
Processing of the above-mentioned personal data takes place in accordance with Art. 5, subsection 1 and Art. 6, par. 1 letter a) of the European Parliament and Council Regulation 2016/679 (data protection regulation) and the Danish Data Protection Act (after 25 May 2018).
Who can process this information?
The information is processed by SkatteInform Statsautoriseret Revisionspartnerselskab (CVR no. 35394206) and associated data processor.
To whom can the information be disclosed (recipients)?
We use and pass on the information to SKAT, the Danish Tax Appeals Agency, the Danish Business Authority, public authorities or to third parties - after acceptance from the customer.
In addition, there may be cases of disclosure - without the customer's consent - if it is required according to applicable legislation or regulation, e.g. suspicion of money laundering and terrorist financing that cannot be verified. In such cases, we may be obliged to report or pass on information to the State Prosecutor for Special Crime (SSK), possibly carry out supervision, pursuant to Section 26 of the Money Laundering Act. This will only be the case where we are obliged to pass on personal data.
Processing by third parties
SkatteInform uses data processors, including providers of software, website hosting, social and professional media, backup, security and storage. Your personal data will therefore be left to third parties instructed by SkatteInform to process your personal data on SkatteInform's behalf. Data processors only process your personal data for the specific purposes for which the information was collected.
SkatteInform obliges these data processors to process your personal data confidentially, and to take the necessary technical and organizational security measures against accidental or illegal destruction, loss or deterioration of data, or comes to the knowledge of unauthorized persons, is misused or is otherwise processed in breach of the Personal Data Regulation.
What is the purpose of collecting personal data?
- to perform consulting services and provide advice to our customers, such as:
- Assisting with the preparation of personal accounts
- Assisting with the preparation of tax returns
- Assisting with the preparation of annual accounts
- Providing assistance in tax matters
- Providing tax advice
- Correcting the identity of the registered person in accordance with the customer awareness procedures of the Swedish Money Laundering Act, cf. § 11-21.
- To be able to invoice the customer.
- To be able to manage quality and – control.
- To manage our relationship with customers.
- Develop the business and services (identify customer needs and to improve the service to customers)
- Handle operation and maintenance of IT systems and applications
- For statistical processing and business development
What information is collected
General personal data, including information about the name, address, phone number and e-mail address of customers and customers' owners, as well as the name, title, phone number and e-mail of any contact persons at the customer.
In addition, we collect information about our customers and our customers' owners, which appears of passports and driving licences, for example CPR no.
For what purposes the information is collected and the basis for this
We process general personal data with the aim of being able to fulfill the agreement with the customer, including
•Provide the services
•Invoice
•Quality management and control
The processing is necessary in order to comply with a legal obligation in accordance with section 23, subsection of the Danish Auditors Act. 1, cf. §1, subsection 2 and good auditing practice pursuant to Section 16, subsection of the Auditors Act. 1, in connection with making declarations with security.
Furthermore, the processing is necessary so that SkatteInform can pursue a legitimate interest in being able to administer, manage and develop our business and services, including:
•manage our relationship with customers
•develop our business and services (e.g. identify customer needs and improvements in the service delivery),
•take care of operation and maintenance of IT systems that are made available for or used as part of servicing the customer, as well as hosting,
•administration and management of our website, systems and applications and
•carry out statistical processing and business development
SkatteInform is subject to the rules in the Act on Preventive Measures Against Money Laundering and the Financing of Terrorism (Money Laundering Act). We therefore process information that appears on passports and driving licences, for example CPR no. in accordance with the Money Laundering Act's customer due diligence procedures, cf. §§ 11-21, including especially § 11, par. 1, no. 1, letter a, which is necessary to comply with a legal obligation to which SkatteInform is subject.
Storage and deletation of personal data
SkatteInform deletes personal data when SkatteInform no longer has a work-related need to process it. The retention period is determined based on the obligations SkatteInform is subject to according to applicable legislation, SkatteInform's network, the audit oversight, other public authorities, and for the purpose of securing documentation.
The tax authorities can bring cases against our clients going back 10 years, which is why SkatteInform needs to retain working materials, which may include personal data, for more than 10 years.
SkatteInform reviews its customer records at least once a year and deletes inactive customers where it is deemed prudent, taking into account the above 10-year rule.
SkatteInform strives to protect the quality and integrity of your personal data as best as possible. SkatteInform has implemented security measures with this aim in mind.
What rights does the general data protection regulation grant me?
You are entitled at any time to access and/or rectify the personal data about yourself that is being processed by the data controller. The right to access means that the data controller must grant you access to all personal data about yourself that is being processed.
You are entitled at any time to restrict the data controller’s access to process your personal data. Furthermore, you are entitled at any time to request that your personal data be deleted if the data is no longer necessary, if consent is withdrawn, if a complaint is lodged with the supervisory authority, etc.
Visitors to www.SkatteInform.dk
SkatteInform uses the personal data you provide when visiting SkatteInform’s website and using its various services.
In general, you should be aware that as an internet user, you leave behind electronic traces, allowing others to track your online activities.
Data collection when visiting SkatteInform's website
The personal data SkatteInform collects may include your name, email address, company address, and similar identification details, as well as login information if you are assigned such in connection with the use of SkatteInform's services. Additionally, information about your activity on www.skatteinform.dk is collected.
SkatteInform regularly has access to statistical information about visitors to the website. It is not possible to identify individuals from this information. When you visit SkatteInform’s website, the following information is collected about you:
- which pages you have viewed and when – your "electronic trail”,
- which browser you use,
- your IP address,
- and possibly your username
When you browse the internet, you leave behind an "electronic trail" that reveals where you have been. This trail arises because your browser sends information to a server, for example, "I would like to see the page associated with the address www.SkatteInform.dk".
Most browsers provide information about their make and version, such as Microsoft Internet Explorer version 7.0. The server can then return the page you requested, displayed correctly for your browser..
At the same time that your browser requests www.SkatteInform.dk, it sends other information to the server, including your IP address (your "address" on the internet). The server then knows where to send the page you requested.
Depending on the operating system and browser you are using, the browser often also sends your username to the server – the username you use to log into your machine
Purpose of Data Collection
The information mentioned above can be used by SkatteInform to track how you navigate to find information on www.SkatteInform.dk.
For example, SkatteInform can see whether you start from the homepage and navigate to subpages or if you access the site from the middle via a search engine.e.
The information is used solely for the operation of the website and to compile statistics, which can be used to improve the structure of SkatteInform’s website.
Additionally, SkatteInform collects your personal data to process your registration or provide a specific service to you, and to send newsletters and other information regarding our company and services, if you request them. Only those who request it will receive emails or other messages from us, such as newsletters. You will always have the option to inform us that you no longer wish to receive communications from us in the future.
Data Collection for Newsletter
When you sign up for SkatteInform's newsletter, Aktuel Skat, the email address you provide is registered.
The information is used to automatically send you SkatteInform’s newsletter.
The information is stored by SkatteInform's data processor (web host).
A few employees at SkatteInform have access to a list of registrations. These details allow SkatteInform to keep track of the number of sign-ups.
The information about individual sign-ups is not shared, and the data is deleted immediately if you cancel your subscription.
Cookies
SkatteInform’s website uses cookies.
You can disable cookies in your browser and still use SkatteInform’s website.
Links
The website contains links to other websites. Please be aware that by clicking on such links, you will be directed to another website. We encourage you to always read the privacy policy of these websites, as their procedures for collecting and processing personal data may differ from SkatteInform’s.
Update of Privacy Policy
SkatteInform continuously takes all necessary measures to ensure ongoing compliance with the General Data Protection Regulation and the Danish Data Protection Act.
The privacy policy was last updated on August 29, 2024.
Complaint
If you wish to file a complaint regarding our processing of personal data, please send an email detailing your complaint to info@skatteinform.dk. We will process the complaint and respond to you.
You also have the right to file a complaint with the Danish Data Protection Agency regarding your rights and SkatteInform’s processing of your personal data. For more information on how to file a complaint with the Danish Data Protection Agency, please refer to their website at www.datatilsynet.dk.